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Office 365: Co-Authoring/Collaborating on Documents using Word, Excel or PowerPoint online

Small businesses owners and employees are experiencing a new reality such that collaboration doesn’t always occur face to face.  Sharing ideas and data in real time can be challenging, especially when different people in different physical locations needing to work together. Office 365 brings us real-time co-authoring, that allows for multiple people to make changes to the same document at the same time.  You will also see other’s changes as soon as they are made.  You can use this feature on Word, Excel, PowerPoint online, the desktop apps of Word, Excel, PowerPoint 2016 with Office 365 and even Word , Excel, PowerPoint for Android and iOS. Collaborators can now work together to amend and finalize documents in real time.  This revolutionary new feature is a hidden gem!

Setting up real-time co-authoring in Microsoft Word Online for Office 365

Here is a little how-to on using real-time co-authoring with the online version of Microsoft Word

  1. Go to office.com, Sign in and open your document with Microsoft word online.  On the top right you will see a Share button, click on it.

    Office365 Co-Authoring documents in word

    Source: Microsoft.com

  2. The share screen will appear as seen in the image below.  Make sure you see “Recipients can edit” so that recipients have access and can edit the document.  Enter the Recipients Email Address in the text box and click Share.  You can also add extra notes that will also be sent to the recipients email.

    Office365 Co-Authoring feature sharing invitation

    Source: Microsoft.com

  3. Once you press the “Share” button, a link will be sent to the person you wish to collaborate with on this document, and once they click the link they can immediately start editing the document.  If you and your collaborators are editing the document at the same time you will see a marker representing each collaborator.

    Office 365 Co-Authoring with word online.

    Source: Microsoft.com

This level of collaboration saves you and your colleagues from relaying document changes back and forth.  You and your colleagues can also work together on Excel Spreadsheets with Excel Online and work together on PowerPoint Presentations with PowerPoint Online.

Boost your productivity with 3 new Office 365 Small Business features

Microsoft Office 365 is the Microsoft Cloud based version of Microsoft Office products.  Small businesses are benefitting from the same powerful software that over 60 million commercial customers depend on.  Depending on your Office 365 Subscription plan, you get the Office Desktop apps your used to installed on your PC, and you can also use the online versions of Word, Excel, Outlook, etc. or the Office 365 apps available on your cell phone and other mobile devices, allowing you to work and collaborate from anywhere you have internet access.  One thing I must say is that Microsoft has been working hard adding great new features to their Office 365 products.  With 50,000 small business customers migrating to Office 365 each month this is a product you just can’t ignore!  Here are 3 NEW features, to add to Microsoft Office365’s already long list of great features.

Real-time co-authoring for Microsoft Office 365: Excel, Word and PowerPoint

Office 365: Microsoft Word Co-Authoring

Source: Microsoft.com

Join forces with your co-workers online and author or edit your documents as it changes in real time.  No more emailing documents back and forth.  This would be a good time to remind you, emailing documents back and forth is NOT always a secure or efficient process, documents should be shared securely using the cloud.  Save your file to OneDrive or Sharepoint, so others can work with you. It can also be shared from the desktop apps using the integrated side-bar pictured above in the Office 365 Word desktop app.

Microsoft Office 365: Excel’s Power Map

Microsoft Office 365 Excel Power Map

Source: Microsoft.com

Now you can turn rows of data into a 3D interactive maps with Power Map, which includes the ability to filter data using three different filters: List, Range, or Advanced.  It is enhanced with Power BI app (Power BI is another Office 365 app that provides solutions for analyzing, visualizing data within your organization).

Microsoft Office 365: Planner, to help organize your team’s workflow

Microsoft Office365 Planner app

Source: Microsoft.com

Office 365 Planner will help your team to plan workflows and collaborations. Use this project tool to create plans, organize and assign tasks, share files, set due dates and provide status updates. All this work is done through email notifications and visual dashboards.

Do you have any more questions regarding Office 365 or The Cloud?  Contact us, we’d be glad to help!

LASTPASS: THE BEST WAY TO MANAGE PASSWORDS

STOP FORGETTING YOUR PASSWORDS!

In today’s digital world, it’s imperative to constantly set unique, and complex passwords for every website that requires a login. Setting the password is the easy part, remembering them is the hard part!

Lucky for you there is an APP for that. The premium password manager, LastPass. Create a LastPass account where you can store all of your passwords, automatically retrieve them, and improve your security. See what we mean and try it out for 1 month FREE!

Passwords Manager Software Application LastPass

SAVE YOUR PASSWORDS AND KEEP THEM ORGANIZED IN YOUR LASTPASS VAULT

  • Store Your Password in a Secure Vault
    All of your passwords and notes are stored safely in a vault. Easy-to-use, searchable, and organized the way you like.
  • Auto Fill every Password
    Save passwords as you browse, and LastPass will autofill the login for you next time you sign into that account.
  • One Account or Many
    Have multiple email accounts? Save unlimited logins for websites, and easily switch between them.
  • Convenient Access
    Get started on any device, free. Your LastPass vault is backed up and synced automatically where you need it.

BETTER PASSWORD, BETTER SECURITY

LastPass has the tools to help you follow best security practices, with a unique, strong password for every account.

MANAGE MORE THAN PASSWORDS

LastPass does more than remember your passwords. Keep track of other important information & simplify your online life.

lastpass secure notes

  • Keep Digital Records with Secure Notes
    Store insurance cards, memberships, prescriptions, WiFi logins and more, so your information is backed up and encrypted.
  • Profiles for Online Shopping
    Create a profile for every credit card and address, so making a purchase is just a few clicks – no typing required.
  • Share Passwords, Securely
    Pay bills with a spouse? Send encrypted passwords to others, easily sync changes & remove access when they’re done.

THE BROWSER OF YOUR CHOICE

Your passwords are always there, with extensions for Firefox, Chrome, Safari, IE and Opera, on every major platform.

passwords-lasspass-features

 

Click Here For Your Free Trial

 

 

Subnet Masks and Subnets

Subnet Masks and Subnets:

notation resulting subnet
netmask shorthand number of addresses
255.255.255.0 /24 [8-bit] 28 = 256 = 254 hosts + 1 bcast + 1 net base
255.255.255.128 /25 [7-bit] 27 = 128 = 126 hosts + 1 bcast + 1 net base
255.255.255.192 /26 [6-bit] 26 = 64 = 62 hosts + 1 bcast + 1 net base
255.255.255.224 /27 [5-bit] 25 = 32 = 30 hosts + 1 bcast + 1 net base
255.255.255.240 /28 [4-bit] 24 = 16 = 14 hosts + 1 bcast + 1 net base
255.255.255.248 /29 [3-bit] 23 = 8 = 6 hosts + 1 bcast + 1 net base
255.255.255.252 /30 [2-bit] 22 = 4 = 2 hosts + 1 bcast + 1 net base
255.255.255.254 /31 [1-bit] 21 = Invalid (no possible hosts)
255.255.255.255 /32 [0-bit] 20 = 1 Host Route

Microsoft Outlook AutoArchive Setup




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How to Turn On the AutoArchive Feature

 

Open Outlook

For Outlook 2010 Users:

  1. Click the File tab, and then click the Options tab on the File menu.
  2. Click the Advanced tab.
  3. Click AutoArchive Settings.
  4. Click to select the AutoArchive Every check box, and then type a number in the Days box to specify how frequently the AutoArchive process runs.
  5. If you want to be notified before the items are archived, click to select the Prompt Before AutoArchive check box.
  6. In the Default archive file box, type a file name for the archived items to be transferred to, or click Browse to select from a list.
  7. Click OK two times.

For Outlook 2007 and Outlook 2003 Users:

  1. On the Tools menu, click Options, and then click the Other tab.
  2. Click AutoArchive.
  3. Click to select the AutoArchive Every check box, and then specify how frequently the AutoArchive process will run by typing a number in the days box.
  4. If you want to be notified before the items are archived, click to select the Prompt Before AutoArchive check box.
  5. In the Default archive file box, type a file name for the archived items to be transferred to, or click Browse to select from a list.
  6. Click OK two times.

Now that you have turned on the AutoArchive feature, you must set the AutoArchive properties for each folder.

How to Set the AutoArchive Properties for a Folder

For Outlook 2010 Users:

Method 1:

  1. Select the folder that you want to AutoArchive.
  2. Click the Folder tab, and then click AutoArchive Settings.

Method 2:

  1. Right-click the folder that you want to AutoArchive, and then click Properties.
  2. Click the AutoArchive tab.
  3. To set the AutoArchive properties for this folder, click to select the Clean out items older than check box.
  4. To specify when the items must be automatically transferred to your archive file, type a number in the Months box.
  5. To specify a file for the archived items to be transferred to, click Move old items to.
  6. In the Move old items to box, type a file name for the archived items, or click Browse to select from a list, and then click OK.

For Outlook 2007 and Outlook 2003 Users:

  1. In the Folder List, right-click the folder that you want to AutoArchive, and then click Properties.
  2. Click the AutoArchive tab.
  3. To set the AutoArchive properties for this folder, click to select Clean out items older than.
  4. To specify when the items must be automatically transferred to your archive file, type a number in the Months box.
  5. To specify a file for the archived items to be transferred to, click Move old items to.
  6. In the Move old items to box, type a file name for the archived items, or click Browse to select from a list, and then click OK.



Burning a CD with NERO 6

Burning a CD with NERO 

  1. Open Nero Smartstart program
  2. Mouse over the Data option
  3. Select make a Data CD
  4. Click the add butoon
  5. Under the location section select My Documents
  6. Select Plan Doc CD folder and click add
  7. Click Next
  8. Make sure the Current Recorder is set to E:
  9. Name the disc whatever you want
  10. Click Burn

Speedtests – Internet speed testing websites

Speedtests – Internet speed testing websites

SpeakEasy

http://speakeasy.net/speedtest/

ATT

http://www.att.com/speedtest/

 

Cox

http://test.lvcm.com/

 

Sprint

http://www6.sprint.com/landings/speedtest/?ECID=vanity:speedtest

 

Verizon

http://my.verizon.com/micro/speedtest/broadband/