Microsoft Outlook Auto Archive Setup

How to Turn On the AutoArchive Feature

Open Outlook

For Outlook 2010 Users:

1. Click the File tab, and then click the Options tab on the File menu.
2. Click the Advanced tab.
3. Click AutoArchive Settings.
4. Click to select the AutoArchive Every check box, and then type a number in the Days box to specify how frequently the AutoArchive process runs.
5. If you want to be notified before the items are archived, click to select the Prompt Before AutoArchive check box.
6. In the Default archive file box, type a file name for the archived items to be transferred to, or click Browse to select from a list.
7. Click OK two times.

For Outlook 2007 and Outlook 2003 Users:

1. On the Tools menu, click Options, and then click the Other tab.
2. Click AutoArchive.
3. Click to select the AutoArchive Every check box, and then specify how frequently the AutoArchive process will run by typing a number in the days box.
4. If you want to be notified before the items are archived, click to select the Prompt Before AutoArchive check box.
5. In the Default archive file box, type a file name for the archived items to be transferred to, or click Browse to select from a list.
6. Click OK two times.

Now that you have turned on the AutoArchive feature, you must set the AutoArchive properties for each folder.

How to Set the AutoArchive Properties for a Folder

For Outlook 2010 Users:

Method 1:

1. Select the folder that you want to AutoArchive.
2. Click the Folder tab, and then click AutoArchive Settings.

Method 2:

1. Right-click the folder that you want to AutoArchive, and then click Properties.
2. Click the AutoArchive tab.
3. To set the AutoArchive properties for this folder, click to select the Clean out items older than check box.
4. To specify when the items must be automatically transferred to your archive file, type a number in the Months box.
5. To specify a file for the archived items to be transferred to, click Move old items to.
6. In the Move old items to box, type a file name for the archived items, or click Browse to select from a list, and then click OK.

For Outlook 2007 and Outlook 2003 Users:

1. In the Folder List, right-click the folder that you want to AutoArchive, and then click Properties.
2. Click the AutoArchive tab.
3. To set the AutoArchive properties for this folder, click to select Clean out items older than.
4. To specify when the items must be automatically transferred to your archive file, type a number in the Months box.
5. To specify a file for the archived items to be transferred to, click Move old items to.
6. In the Move old items to box, type a file name for the archived items, or click Browse to select from a list, and then click OK.